Help

Run a club or series: set up events, open entries, work the entry list and run the day.

• Getting started as an organiser

  The order most organisers work in, from first sign-in to the day after the event, with a link for each step.

• Getting started as a treasurer

  Connect the organisation's payments account, follow the money for each event, record bank transfers, and find tax invoices and credit notes.

• Sign up your club

  Create your club or series on Stagewerk yourself, and what you can do while it waits for approval.

• Set up an event from scratch or from a template

  Create an event, copy one you ran before, or keep a template for next season.

• Copy an event or save a template

  Duplicate last season's event, or keep a template so each new event starts with your classes, fees and documents already in place.

• Classes, capacity and the waitlist

  Define classes and caps, and understand when an entry is waitlisted and how places are offered.

• Read the event dashboard and your attention panels

  What the event dashboard shows, which items it flags as needing attention, how to export each panel as a CSV file, and what the Expiring soon panel on your own dashboard means.

• Fees and the withdrawal policy

  Set the fees competitors are quoted, who pays the booking fee, and the windows that decide what a withdrawal is worth.

• Message an entrant and change an entry

  Reply to entrants from the event's Messages page or the entry list, and move a live entry to another car, co-driver or class with a reason on record.

• Required documents and declarations

  Decide what each crew member must provide, write the declaration wording, and upload event documents.

• Open and close entries

  The stages an event moves through, and how entries open and close.

• Work the entry list

  Accept, waitlist and reject entries, give out numbers and seeds, and handle change requests, transfers and withdrawals.

• Send a bulletin

  Write an official notice, choose who gets it, send it and check who has read it.

• Record an incident

  Write down what happened at an event, which car was involved and what was done, then correct the record later without losing its history.

• Issue the supplementary regulations

  Generate the supplementary regulations from your event, send them for approval, issue the PDF and amend them by bulletin.

• Bulletin, newsletter or mailout: which to send

  Three ways to email people from Stagewerk, what each one is for, and how to choose.

• Ask a sanctioning body to sanction your event

  Send an event to a sanctioning body from its page, read the answer, and see the permit number it issues.

• Build the itinerary and start settings

  List the stages and controls, and set the first car time and start interval.

• Export your data or close your organisation

  Owners can download everything the organisation holds and ask for it to be closed. Closing is reviewed first, takes a grace period and can be cancelled.

• Manage volunteer sign-ups

  See who has offered to help, track who you have contacted, and export the list.

• Set up a rally, rallysprint, hillclimb, heats or a multi-day event

  How to build the itinerary and the scoring rules for each kind of event, so the classification comes out the way your regulations say.

• Media accreditation and public sign-up forms

  Photographers and volunteers can apply from your public event page without an account. See the applications and decide on them.

• Produce the start order and the print pack

  Seed the field, print the start order, and find every document in the print pack.

• Run a forum

  Set up discussion boards, choose who can read and post, and moderate reported posts.

• Seed the field

  Set the seeding rules, generate a proposal from past results, move anyone with a reason and accept it to set the seeds.

• Sponsors, equipment, insurance and permits

  Keep your club's sponsor list, equipment loans, insurance certificate and permit register in one place.

• API keys, webhooks and embeds

  Connect your own website or systems: read your public event data with an API key, receive events at a webhook address, or embed widgets.

• Documentation day runbook

  What to print, how to run the documentation table, and what to do about missing licences, unsigned declarations and late changes.

• Event day runbook

  Control sheets, time cards, scrutiny tags and how to handle late withdrawals on the day.

• After the event: what is kept and for how long

  What happens to entries, signatures, volunteers and other records once the event is over.

• Find and export your members

  Search the members list, filter by type, status or expiring soon, open a member and download a CSV.

• Keep your member register

  Download the register of members as a PDF or CSV, see what it holds and how it treats addresses, and where each state's rules differ.

• Run your AGM

  Record your committee, create the meeting, send the notice to financial members, print proxy forms, record attendance and the quorum, and keep the minutes.

• Members and roles

  What each role on your team can do, and how owners invite people and manage roles on the Team page.

• Import members from a CSV

  Move your members over from Member Jungle or another membership list without typing them in again.

• Put your events on your own website

  Add a calendar, entry list, next-event banner or join button to your site, and share a calendar feed.

• Series and seasons

  For series organisers: create a season, open registration, and manage permanent numbers and registrations.

• Points, standings and trophies

  Build a points scheme, publish it, read and share the standings, and award perpetual trophies.

• Use your own domain for a series

  Serve your series or club website on your own domain, by adding two DNS records and checking them.

• Build your club website

  Switch on a public website for your club or series with a calendar, results, news, documents, membership, committee and sponsors, and put it on your own domain.

• Send a mailout

  Email a campaign to the people at one event or across your organisation, then read who opened and clicked.

• Send a text message

  Text an urgent alert or a message to the people at an event, see the cost first, and read the results.

• Add-ons

  Turn on paid extras for your organisation, such as Mailouts and SMS, and manage the subscription or the credits.

• Take card payments with Stripe

  Connect your organisation's Stripe account so entrants can pay by card or wallet, and what each status on the Payments page means.

• Track money, bank transfers and refunds

  Read an event's finance view, record a bank transfer against an entry, and decide a withdrawal refund.

• Enter stage times and penalties, or import results

  Type stage times by hand, add penalties and adjustments, or import a CSV file of times with a check-then-import step you can undo.

• Send your books to Xero

  Connect Xero, map your accounts once, and let invoices, payments, refunds, fees and payouts flow in without being typed twice.

• Publish results and the final classification

  Publish a provisional classification, let the protest window run, then sign off the final classification that closes results.

• Run protests and publish decisions

  Take protests lodged online or on paper, record fees and hearings, publish numbered stewards' decisions and note appeals.

• Build the officials roster and send briefings

  Create positions, assign people, send the roster, check people in on the day and send the officials' briefing.

• Set up scrutineering for an event

  Choose or write a self-scrutiny checklist, publish a template version, pin it to an event, and plan the triage schedule.

• Sell tickets to a social event

  Put a presentation night or other club night on sale, set ticket types and member prices, check people in at the door with a phone, and refund an order.

• Run a merchandise store

  Sell club shirts and caps online with sizes and stock, and hand them over at a social event. No shipping.

For drivers and entrants: enter events, sign your declarations, pay online and keep your details ready.

• Getting started as a driver

  From creating an account to starting an event, in order, with a link to the guide for each step.

• Getting started as a club member

  Join a club that sells memberships, find your member card and invoices, renew, and understand the member price on entries.

• Create an account and sign in

  Register once, then sign in with a password, a passkey or a link sent to your email.

• Complete your profile, licence and vehicle

  Fill these in once before you enter. Every entry reuses them.

• Enter an event step by step

  The six steps of the entry form, what each one asks, and what to do if it stops you.

• Add a co-driver and what they need to do

  Invite your co-driver, pick them on your entry, and what they have to do themselves.

• Sign your declarations

  Read and sign the organiser's declarations online, and keep a copy.

• Keep your safety apparel register

  Record your helmet, suit and other safety gear, add a photo of each label, and see what a scrutineer decides.

• Check your entry and what each status means

  Where to follow your entry, and what each status on it tells you.

• Lodge a protest

  How to protest from your entry page while the protest window is open, and how to read the stewards' decision.

• Complete your self-scrutiny form

  Answer the organiser's checklist for the car on your entry, save as you go, finish it and then sign the declaration.

• Ask for a change to your entry

  Ask the organiser to change your class, car or co-driver after you have submitted.

• Withdraw your entry and the withdrawal policy

  How to withdraw, what the policy on the entry page means, and how to reopen an entry.

• Read bulletins

  Where to find the organiser's official notices for your event.

• Use the forum

  Read and post on the boards of clubs and series you belong to or are entered with, follow threads and report a post.

• Paying for your entry

  Pay online after you submit, share the cost with a link, and where to find your tax invoice.

• Documents the organiser will check

  What you sign online, what is checked from your account, and what to bring to documentation.

• Join a club and renew your membership

  Join a club, use your member card, renew, add family members and find your tax invoices.

• Your data: export, deletion and what is kept

  Get a copy of your data, ask for your account to be deleted, and see what stays on record.

• Notifications and your calendar feed

  Choose which messages you get by email and in the app, read them in one place, and add your events to your own calendar.

Accept an invitation from your driver, sign your own declarations, or find a seat.

• Getting started as a co-driver

  Accept your driver's invitation, fill in your details and sign what you need to sign.

• Find a co-driver or a seat

  Use the co-driver board to post a seat you have, or a seat you want, and to read what others have posted.

Inspect cars at an event and keep the records.

• Getting started as a scrutineer

  How scrutineering works on Stagewerk: self-scrutiny by drivers, the risk-ordered schedule, and recording inspections.

• Inspect cars at an event

  Plan the schedule, record an inspection, raise and close defects and flag a car for re-inspection.

Accept roster positions, check in and keep your credentials current.

• Getting started as an official

  Set up your credentials, answer roster offers, check in on the day and see the events you have worked.

• Answer roster offers and check in

  Accept or decline a position, read the briefing, check in on the day and what a stage commander can do.

Accredit scrutineers and read the scrutiny records of events run under your body.

• Getting started as a sanctioning body

  What a sanctioning body can do on Stagewerk today: answer sanction requests, accredit scrutineers, verify officials' accreditations and read scrutiny records.

Offer to help at an event. You do not need an account.

• Getting started as a volunteer

  How helping at an event works, from the sign-up form to the organiser's reply.

• Sign up to help at an event

  Tell the organiser you can help on the day. You do not need an account.

• Documentation table: checklist for officials

  One page for the documentation table. Print one per official.

• Event day quick reference for the secretary

  One page of the things to do and to print on the day of the event.

• Competitors: what to bring to documentation

  A checklist for drivers and co-drivers to read before they reach the table.

• How to enter (for the club noticeboard)

  A poster for the club noticeboard that tells people how to enter an event online.