Members and roles

Everyone on your organiser's team has a role. The role decides what they can see and change. People with several organisers can switch between them at the top of the sidebar.

The roles

• Owner. Everything, including choosing which organisers can join a series.
• Event secretary. Manages events and entries, can view finance, and manages stewards.
• Treasurer. Views and manages finance, including editing fees. Can look at events and entries but not change them.
• Scrutineer. Looks at events and entries, and manages scrutiny.
• Chief scrutineer. Does everything a scrutineer does, and also decides which answer stands when two scrutineers record different answers for the same car. Owners can decide too. Event secretaries and stewards cannot, so before an event give someone the Chief scrutineer role (or have an owner on hand): a car with an open clash cannot be signed off until it is decided.
• Steward. Looks at events and entries, and manages stewards.
• Read only. Looks at events and entries. Cannot change anything.
• Auditor. Only on a sanctioning body. Reads the audit and the sanction requests. Cannot answer requests or accredit.

A sanctioning body offers just two roles, Owner and Auditor, because it has no events or entries of its own. Every other organisation offers Owner, Event secretary, Treasurer, Scrutineer, Chief scrutineer, Steward and Read only.

Every role can open the entry list, the volunteers list, the bulletins and the itinerary to read them. Changing them needs the right permission:

When your role cannot change something, the buttons are hidden or the form is greyed out. That is expected.

The Team page

Owners open Team in the sidebar. Nobody else sees it. It lists everyone on the team with their email address, role and whether two-step sign-in is on (Two-step on or Two-step not set up), and the invitations still waiting under Pending invitations.

Invite someone

1. Under Invite someone, enter their Email address and pick a Role.
2. Select Send invitation. They get an email with a link that works once and expires after 7 days.
3. They open the link signed in with that email address. If they have no account yet, they create one with that address first, then open the link again. See Create an account and sign in.
4. They join the team with the role you chose. Like every member, they set up two-step sign-in before they can use the organisation.

Under Pending invitations you can select Send again (a new link replaces the old one) or Cancel invitation (the link stops working). If the owner who sent an invitation has stopped being an owner by the time it is opened, it adds nobody.

Change a role, remove someone, reset two-step sign-in

• Change role saves the role chosen in the list beside it.
• Remove takes someone off the team at once. Their account stays.
• Reset two-step sign-in is for a member who lost their phone. They are signed out everywhere and set it up again at their next sign-in. It asks for your password first. You cannot reset your own, and an owner or a person who belongs to another organisation is reset by Stagewerk staff.

An organisation always keeps at least one owner. The last owner cannot be removed or given another role. Make someone else an owner first.

Every invitation, role change and removal is written to the audit log.

If something goes wrong

• A team member cannot see your organiser. They have not accepted the invitation, or signed in with a different email address. Check Pending invitations and select Send again.
• The link says it has expired. It was used, cancelled or older than 7 days. Select Send again on the Team page.
• A team member cannot change an event. Their role does not allow it. Ask for the right role.
• A person left the club. Select Remove beside them on the Team page.

https://stagewerk.com/help