Getting started as a sanctioning body

Stagewerk's support for sanctioning bodies is small today. This guide says plainly what exists.

Getting an account

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What you can do

All four screens are under "Oversight" in the sidebar.

Answer sanction requests

An organiser can ask your body to sanction an event from the event's page. See Ask a sanctioning body to sanction your event for their side.

Open "Sanction requests". It lists only the requests sent to your body, with pending ones first. Each shows the event, the organiser, the discipline, dates and venue, and the organiser's note.
To approve, open "Approve", enter a "Permit number" and choose "Approve". The number is your own; it must not already be issued to another event of yours. An event can be approved by one body at a time. Approving sets the number on the event. It does not change the event's sanctioning body, which the organiser sets. The number is shown on the organiser's event page and on the public page if the event is public.
To decline, open "Decline", write the "Reason" and choose "Decline". The organiser reads the reason and can submit a new request.
The person who sent the request gets an email with your answer. An answered request cannot be answered again, and the organiser can withdraw only a pending one.

You see only your own body's requests, never another body's, and never an event whose organiser has not asked you.

Accredit scrutineers

Open "Accreditations".
Under "Grant a scrutineer accreditation", enter the "Email of the scrutineer", their "Level", an "Expiry date" and optional "Regions", then choose "Grant". The scrutineer needs an account with a verified email address.
An organiser can then add that person to one of your body's events as a visiting scrutineer, without the person joining the organiser.
You can change the level, expiry or regions, or revoke the accreditation with a reason. Revoking or letting it lapse ends access at once. Nothing is deleted.

Verify officials' accreditations

Officials record the grades and licences they hold on their own page, naming the sanctioning body. Until you check them they are only the official's word.

Open "Accreditations" and scroll to "Officials". It lists only the accreditations that name your body, with the ones waiting for you first. Each shows the person, level, reference number and expiry.
To confirm one, choose "Verify". The official sees "Verified".
To turn one down, open "Reject", write the "Reason" and choose "Reject". The official reads the reason. They can correct the details and save, which sends the accreditation back to you as "Pending".
To withdraw a verification, open "Revoke", write the "Reason" and choose "Revoke". The accreditation shows as "Rejected".
To fix a typo in the level, reference number or expiry, open "Change details". The verification stays.
To accredit someone directly, use "Accredit an official": enter the "Email of the official", "Level", an optional "Reference number" and "Expiry date", then choose "Accredit". The person needs an account with a verified email address. If they already claimed the same level, that claim is verified instead of a second one being added.

Organisers see on the roster whether the grade a position asks for is verified by the sanctioning body, not verified, rejected by it, or expired. A grade not yet verified does not stop a person being rostered; it is shown as a warning. A rejected one does not count, so the position shows the grade as not met. If an official changes the body, level, reference number or expiry of a verified accreditation, the verification is cleared and it returns to you as pending. Nothing is deleted. You never see another body's officials' claims.

Read the scrutiny audit

Open "Audit". It lists events run under your body at any organiser.
Open an event to see the scrutiny records for each entry and the published scrutineering schedules.
Choose "Download audit CSV" for a file.

The audit is read-only.

What is not here

There is no screen for setting up a calendar, numbering permits for you or reviewing the supplementary regulations. Permit numbers are typed in by you when you approve. Organisers record your answer to their supplementary regulations themselves. See Issue the supplementary regulations.
Officials' hours are returned to you as a file the organiser downloads from their own console. You do not receive it in the app.
Results and series standings belong to the organiser or series that runs them.

See Getting started as a scrutineer for the process your accredited scrutineers follow.

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